Allocation Entry
Determine if this is the correct entry to make:
- You are moving revenue that is being allocated within the same Fund level 2 and Program Level 2, but to different indices.
- You are moving funds that are not in a Reserves account code. You will generally use account code 1660 as both the debit and credit for this entry.
Look in the account code listing at the other account codes. Select the account code that corresponds to the type of funding being allocated.
Allocation Account Codes
| Account | Title | description |
|---|---|---|
| 1600 | Allocations Earned Revenue Gen | To allocate revenues that are credited to a School or College index but are “earned” by departments (Example: Course Fee Revenue) OR to allocate from department primary indices to secondary “faculty” indices. |
| 1601 | F&A Allocations | To allocate F&A revenues from a School or College to departments; Account code must equal zero. |
| 1610 | Allocations SOM Gen | To allocate Dean’s Funding revenues to departments. |
| 1620 | Allocations Subsidy Gen | Definition under review |
| 1640 | Allocations Pooled Allocations Gen | Allocation of I&G only. Restricted to Budget office use. |
| 1650 | Allocations UNM Bond Proceeds Gen | Used to distribute UNM Bond Proceeds in Plant Funds from the Construction Project Index to the appropriate individual Construction Project. |
| 1660 | Allocations Other Gen | Allocations for general purposes not itemized above. |
| 1661 | Overhead-Internal Allocation | Definition under review |
| 1665 | Regent’s Reallocation | Allocation of the 1.1% Regents’ Tax (mandated by the Regents for Main Campus Unrestricted I&G, Public Service, and Research), decreasing I&G budget and actual allocations for FY 2006. |
| 1666 | Interdepartmental Allocations | Allocations within a department |
Your entry will always cause the total activity for the account code to net to zero.
In the example below, you will debit 21xxxx account code 1660 for $2,000 to move revenue from index 21xxxx to index to index 34xxxx. You will credit the index receiving the funding for $2,000.
| Index | Rule Class Code | Account Code | Debit | Credit |
|---|---|---|---|---|
| 21xxxx | JE2 | 1660 | 2,000 | |
| 34xxxx | JE2 | 1660 | 2,000 | |
| Effect of entry on the account: | 0 | |||
There should beat least $2,000 in budgeted allocations and unexpended funds in index 21xxxx; otherwise the allocation portion of this entry cannot be made.
If you are moving clinical revenue to a subsidiary departmental index, The account codes used are below. The allocation of clinical revenue from a department to a secondary index (faculty specific index) is done from the distribution account code that corresponds to where the revenue was initially recorded.
As with all allocation entries, the entry must net to zero. The amount debited out of the primary account must equal the amount credited to the secondary account/indices.
| Revenue Code | Distribution Code | Definition and Usage |
|---|---|---|
| 0380 | "FOM" revenue from UNM Medical Group to the School of Medicine (SOM) Clinical Departments | |
| 0381 | Distribution of FOM revenue from department primary indices to secondary indices. Account codes must net to zero | |
| 0320 | "Special Arrangements" revenue from UNM Medical Group to the School of Medicine (SOM) Clinical Department | |
| 0321 | Distribution of "Special Arrangements" revenue from department primary indices to secondary indices. Account codes must net to zero | |
| 0330 | Revenue generated through Locum Tenens services (temporary primary care physicians) activities | |
| 0331 | Distribution of Locum Tenens revenue from the Locum Tenens office to various SOM Clinical Departments. Account codes must net to zero | |
| 0340 | Revenue from University Hospital to the SOM | |
| 0341 | Distribution of University Hospital revenue from department primary indices to secondary indices. Account codes must net to zero | |
| 0350 | CRTC patient revenue posted from the global billings | |
| 0351 | Distribution of CRTC patient revenue to various SOM Clinical Departments. Account codes must net to zero. | |
| 0370 | Revenue generated by Specialty Extension Services (temporary physician specialists) activities | |
| 0371 | Distribution of Specialty Extension Services revenue from the Specialty Extension Services office to various SOM Clinical Departments. Account codes must net to zero |
