University Equipment Inventory

The office of Property Accounting maintains the University Inventory System (Inventory Assistant/Apple Tree IO), a database containing information on each item of property valued over $5000 and certain computer items such as laptops, desktop workstations, and tablets. The following information is maintained on the inventory database for each item of equipment:

  • UNM asset identification number (per property tag)
  • name or description of item
  • manufacturer, model number, and serial number
  • reference number, index number used for purchase, and grant number if applicable
  • department name, organization code and location where equipment is assigned
  • acquisition and assigned date to current department (if different)
  • purchase cost, depreciation and net book value
  • government code (designates government-owned equipment)
  • source of acquisition, and
  • disposition record.

The office of Property Accounting forwards to the department a report identifying specific item(s) as having been recently acquired by the department. Property tags are included with the report and the department is responsible for placing the tags on the item(s) in a location that is easily identifiable. The report must be completed by the department and returned to the office of Property Accounting within two weeks after receipt of the report. The report will supply them with required information, such as location of equipment and serial numbers that will assist in maintaining accurate inventory records.

Property Accounting Office Resources

The UNM Inventory Control and Fixed Asset Accounting departments have combined into Property Accounting. Important information is posting on the Property Accounting website: https://propertyaccounting.unm.edu/index.html

The office of Property Accounting maintains the University Inventory System (Inventory Assistant/Apple Tree IO), a database containing information on each item of property valued over $5000 and certain computer items such as laptops, desktop workstations, and tablets.

Get started in the Assistant by launching the AppTree-UNM Inventory Assistant tile on the Staff page of myUNM.