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Standard Accounting Resource Manual

  • Home
  • Part I: UNM Finance - a Framework 
    • Introduction
    • Instructions
    • Basic Concepts
      • 1-A. What is Banner?
      • 1-B. The Reasons for Financial Management
      • 1-C. Tools for Managing Funds
      • 1-D. Financial Services
      • 1-E. Banner Concepts and Definitions
    • Reporting
      • 2-A. What is MyReports?
      • 2-B. What is ePrint?
      • 2-C. Banner System Queries
      • 2-D. Shadow System Reports
  • Part II: UNM Accounting Basics 
    • Revenue
    • Expense
    • Purchasing Cards
    • Purchase Requisitions/Purchase Orders
    • Petty Cash
    • Banner Security and Access
    • Core Office Duties
    • Departmental Duties
    • The Budget Process
      • Requirements
      • In General
      • Original Budget
      • Revised Budget
      • Report of Actuals
    • Safety in Numbers
      • Introduction
      • Validation
      • Accuracy
      • Completeness
      • Maintenance
      • Physical Security
    • Purchasing and AP-Policies and Procedures
      • Purchasing and Accounts Payable Overview
      • The State Purchasing Act
      • Payment Documents
      • Purchase Requisition-"PR"
      • Purchase Orders
      • Purchase Order Modifications/Change Order Requests
      • Authorizing Vendor Payments
      • Prepayment
      • UNM Tax Status
      • Allowable & Unallowable Expenditures
      • Laws and Regulations Impacting UNM Purchasing
      • University Central Accounting Offices
      • On-Campus Providers
      • Request for Direct Payment
      • Purchasing Card
  • Part III: UNM Finance: Practical Applications 
    • Introduction
    • Lobo Web Self Service
    • Internet Native Banner
      • Internet Native Banner (INB)
      • Key Forms and What They Do
    • Journal Entry - General Information
      • Journal Entry: Introduction
      • Lobo Web
      • Internet Native Banner (INB)
      • Correcting Index-Account Posting Errors
      • Create the JV on a JV form
      • Document Need for JV
      • Selecting Journal Type
    • Journal Entry - Revenue
      • Allocations
      • Allocation Entry
      • Transfers
      • Transfer Entry
      • Summary of Transfer vs Allocation Process
      • 1900 - Reserves
      • 1901 Budgeted Use of Reserves
      • 1903 Change in Reserves Entry
      • Reserves Entry
      • 8045 Interdepartmental Support
      • 8045 Interdepartmental Support Entry
      • Budget Entries
      • Related Budget Entries Reminders
    • Banner Expense Account Codes
      • Clarifying Those Codes
      • Basic Account Structure
      • Operating Ledger Account Categories
    • Classifying Expenses - Guiding Principles
      • Is the Expense Allowable? Introduction
      • Reasonable Person Standard
      • Reasonable Expenses - Guidelines
      • Supply or Service
      • Is the Expense Excludable?
      • Foreign Students, Visitors, and Vendors (taxation related)
      • Relocation (Moving) Expense
      • Travel or Food Expense
      • Computer (or related) Expense
      • Furniture, Fixture, and Equipment Purchases
      • Gifts and Awards
    • Prior Year Transactions
    • Terminating an Index
    • Reports
      • MyReports
      • EPrint Reports
      • Extracting Data
    • Salary Expenditures
      • Labor Distribution
      • Creating an EPAF in Lobo Web
      • Labor Redistributions in LoboWeb Self Service
      • Labor Redistributions in Banner (PHAREDS)
      • How Labor Redistributions are Approved
    • Procurement
      • Introduction to Procurement
      • LoboMart Purchase Requisitions
      • LoboMart - Placing an Order with the P-Card
      • Purchasing Cards (PCards)
      • Direct Payment Invoices
      • Viewing Documents
    • Contract and Grant File Set Up
      • Contract and Grant Learning Objectives
      • About Contracts and Grants
      • Department Responsibilities
      • Pre Award Documents
      • Post Award Documents
      • Closeout Process
      • Reporting
      • Appendix 1A-FRRGLDS - Contract and Grant Ledger Transaction Detail Report
      • Appendix 1B - FRRGLDS Contract and Grant Ledger Summary Report
      • Appendix 1C-Contract and Grant Ledger Executive Summary Report
      • Appendix 1D-FORFAPI - F&A Generated by PI Report
      • Appendix 1E-FRGGR90 Closeout Workflow for Funds Ending on C&G Report
      • Appendix 1F-FNRSLBE Salary Labor Benefits and Encumbrance Report
      • Appendix 1G-FNRLDST Labor Distribution Report
      • Appendix 2-Department Closeout Checklist
      • Appendix 4A-Main Campus Closeout Reconciliation Sheet
      • Appendix 4B-HSC Campus Closeout Reconciliation Sheet
    • Contract and Grant Banner Forms
      • Banner Research Accounting Module
      • Deferred Grant Process
      • Banner Contract and Grant Accounting Forms
      • FRIPSTG
      • FRIORGH
      • FRAGRNT
      • FGITBAL
      • FRIGITD
      • FRIGTRD
      • FTIFATA
      • FRIBILL
    • Contract and Grant Effort Certification
    • Index Reconciliation
      • What Does Reconciliation Mean?
      • Definitions and Explanations
      • Document Organization
      • What do you need to know to Reconcile an Index?
      • How do you Reconcile an Index?
      • Associated Reporting
      • Finding and Resolving Payroll Discrepancies
      • Accessing Payroll Information in MyReports
      • Resolving Payroll Discrepancies
      • Finding and Resolving Other Expense Discrepancies
      • Source Documents
    • NSF Checking
      • Who and What are affected by NSF Reject
      • How Does Banner Calculate NSF?
      • Transactions subject to NSF checking
      • Transactions NOT subject to NSF checking
      • Account codes do not affect NSF
      • How to tell you are in NSF status
      • Tools to assist you in checking for NSF
      • How to avoid NSF Situations
    • Budget Tips
      • Budget Tips
      • Reports That Help with Budget & NSF
    • Forms and Documents
    • Inventory
      • Inventory
      • Inventory Control and Reporting
      • University Equipment Inventory
      • Physical Inventories
      • Adjustments to Inventory
      • Inventory Control and Maintenance Best Practices
      • Banner Inventory Form
      • Common Issues and Errors to Avoid
    • Business Purpose
      • Business Purpose
      • Staff Responsibility for Business Purpose Clarity
      • Requisitions
      • Requisition Examples
      • Chrome River
      • Chrome River Examples
      • Petty Cash Reimbursements
      • Petty Cash Examples
      • Correcting Entries
      • Journal Voucher Examples
      • Labor Redistributions
      • Labor Redistribution Examples
      • In Summary
  • UNM
  • Home
  • Part II: UNM Accounting Basics
  • The Budget Process
  • Report of Actuals

Report of Actuals

Each year the University is required to report comparative results of operations to HED. The Report of Actuals compares the original budget, revised budget and “actual” fiscal year results of operations. The report is due September 15th following the close of UNM’s fiscal year. This report is also subject to audit review to ensure that the University does not exceed their authorized spending authority as granted by the State of New Mexico.

Part II: UNM Accounting Basics

  • Revenue
  • Expense
  • Purchasing Cards
  • Purchase Requisitions/Purchase Orders
  • Petty Cash
  • Banner Security and Access
  • Core Office Duties
  • Departmental Duties
  • The Budget Process
    • Requirements
    • In General
    • Original Budget
    • Revised Budget
    • Report of Actuals
  • Safety in Numbers
    • Introduction
    • Validation
    • Accuracy
    • Completeness
    • Maintenance
    • Physical Security
  • Purchasing and AP-Policies and Procedures
    • Purchasing and Accounts Payable Overview
    • The State Purchasing Act
    • Payment Documents
    • Purchase Requisition-"PR"
    • Purchase Orders
    • Purchase Order Modifications/Change Order Requests
    • Authorizing Vendor Payments
    • Prepayment
    • UNM Tax Status
    • Allowable & Unallowable Expenditures
    • Laws and Regulations Impacting UNM Purchasing
    • University Central Accounting Offices
    • On-Campus Providers
    • Request for Direct Payment
    • Purchasing Card

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