Is the Expense Excludable?
The University is required to separately track “F&A Excludable” expenses for accounting purposes. Facilities and Administrative expenses are those expenses that, while allowed by UNM Policy, are not allowed as an expense when UNM calculates Federal F&A rates every 4 years. UNM must segregate these expenses so they can be removed from the F&A calculations when this rate is calculated.
Expenditures that are allowable by UNM Policy but are solely promotional are F&A Excludable. [See Federal Circular A-21 for a more detailed explanation.] If you are unsure whether an expenditure is F&A Excludable, call your accountant or fiscal monitor and ask. Below are F&A Excludable accounts and their use.
| Account | Purpose |
|---|---|
| 31B0-Food F&A Excludable | Alcoholic beverages. Food expenses for entertaining, fund raising, and marketing. Student Activities and Alumni Expenses. |
| 37Y0-Supply Costs F&A Excludable | Supplies used for promotional activities. |
| 39Y0-Travel F&A Excludable | Travel associated with lobbying, entertainment. |
| 6350-Promotional Exp F&A Excludable Gen | Promotional items, gifts, and the costs of advertising and public relations designed solely to promote the University. |
| 69Y0-Professional Service F&A Excludable | Services purchased for F&A excludable activities or items. |
