Allowable & Unallowable Expenditures

The University Business Policy #4000 can be found at

These policies and procedures define allowable and unallowable University expenditures. These criteria apply to both procurement of supplies, materials, equipment and contractual services, and to the reimbursement of employees for business related expenses.

Any exception to this policy, which is not otherwise provided for, must be approved in advance and in writing.

Uses of University funds for the following are prohibited:

  • Fines
  • Expenditures of any type for personal benefit
  • Maintenance and upkeep of privately owned vehicles
  • Payment for membership in community and business organizations
  • Purchase of personal gifts
  • Purchase of holiday decorations
  • Political and charitable contributions
  • Office refreshments (including coffee makers, food and beverages)
  • Personal items stolen from University buildings
  • Contracts with firms in which individuals are employed who were University employees within the preceding 12 month period
  • Entertainment of University employees
  • Tuition for University credit courses, books, school supplies or other related items
  • Purchase of alcoholic beverages
  • Payment for goods or services not received
  • Purchase of work clothes or the cleaning, alteration or repair of work clothes
  • Purchase of insurance coverage which replicates University insurance