Part II-UNM Accounting Basics
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Standard Accounting Resource Manual (SARM)
MSC 0000 00
1 University of New Mexico
Albuquerque, NM 87131
- Home
- Part I: UNM Finance - a Framework
- Part II-UNM Accounting Basics
- Revenue
- Expense
- Purchasing Cards
- Purchase Requisitions/Purchase Orders
- Petty Cash
- Banner Security and Access
- The Budget Process
- Safety in Numbers
- Purchasing and AP-Policies and Procedures
- Purchasing and Accounts Payable Overview
- The State Purchasing Act
- Payment Documents
- Purchase Requisition-"PR"
- Purchase Orders
- Purchase Order Modifications/Change Order Requests
- Authorizing Vendor Payments
- Prepayment
- UNM Tax Status
- Allowable & Unallowable Expenditures
- Laws and Regulations Impacting UNM Purchasing
- University Central Accounting Offices
- On-Campus Providers
- Request for Direct Payment
- Purchasing Card
- Part III - UNM Finance: Practical Applications
- Introduction
- Lobo Web Self Service
- Internet Native Banner
- Journal Entry
- Transfer vs. Allocation: How to Tell
- How to Make the Entries
- Classifying Expenses ? The Guiding Principles
- Is the Expense Allowable?
- Frequently Misused Account Codes
- Common Errors
- Terminating an Index
- Reports
- Salary Expenditures
- Procurement
- Contract and Grant File Set Up
- Organizing UNM Contracts and Grants
- About Contracts and Grants
- Department Responsibilities
- Document Collection Systems
- Documents
- Pre Award Documents
- Post Award Documents
- Closeout Process
- Reporting
- Appendix 1A - FRRGLDS - Contract and Grant Ledger Transaction Detail Report
- Appendix 1B - FRRGLDS Contract and Grant Ledger Summary Report
- Appendix 1C - Contract and Grant Ledger Executive Summary Report
- Appendix 1D - FORFAPI - F&A Generated by PI Report
- Appendix 1E - FRGGR90 Closeout Workflow for Funds Ending on C&G Report
- Appendix 1F - FNRSLBE Salary Labor Benefits and Encumbrance Report
- Appendix 1G - FNRLDST Labor Distribution Report
- Appendix 2 - Department Closeout Checklist
- Appendix 3A - HSC Contract & Grant Checklist
- Appendix 3B - Main Campus Contract & Grant Checklist
- Appendix 4A - Main Campus Closeout Reconciliation Sheet
- Appendix 4B - HSC Campus Closeout Reconciliation Sheet
- Appendix 5 - Signature Authorization Sheet
- Contract and Grant Banner Forms
- Contract and Grant Effort Certification
- Contract and Grant Effort Certification Process
- Why Certify Effort
- The Pre-Review and Certification Stage
- Process Flow-Effort Certification
- How to Complete an Effort Certification
- Navigation Tips
- Status Definitions
- Eprint and MyReports Reports
- Pre-Review Scenarios
- Tips for Reviewing Effort
- Current Period Adjustments
- Prior Period Adjustments
- The PI Completes the Certification
- appendix 1 - UNM Effort Certification Training-Pre Review Stage
- Appendix 2 - UNM Effort Certification Training-Certification Stage
- Appendix 3 - Effort Reporting Guidance
- Appendix 4 - HSC Policy on Principal Investigator Effort on Sponsored Project
- Appendix 5 - Signature Authorization Sheet
- Internet Native Banner
- Index Reconciliation
- What Does Reconciliation Mean?
- Definitions and Explanations
- Document Organization
- To Reconcile an Index, what do I need to have?
- What do you need to know to Reconcile an Index?
- How do you Reconcile an Index?
- Associated Reporting
- Flow Chart - Index Reconciliation Process
- Finding and Resolving Payroll Discrepancies
- 10_using_payroll_reports_and_screens
- Accessing Payroll Information in MyReportsrts Reports
- Resolving Payroll Discrepancies
- Finding and Resolving Other Expense Discrepancies
- Source Documents
- NSF Checking
- Budget Tips
- Forms and Documents
- inventory
- inventory
- inventory control and reporting
- university equipment inventory
- physical inventories
- adjustments to inventory
- assistance from the office of inventory control
- disposition of property
- interdepartmental transfer of property
- inventory control and maintenance best practices
- banner inventory form
- common issues and errors
- physical safeguards
- Business Purpose
- UNM
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Maintenance
The objective of the maintenance controls is to monitor accounting records after the entry of transactions to ensure that they continue to reflect accurately the operations of the business. The control system should provide systematic responses to errors when they occur, to changed conditions, and to new types of transactions. The maintenance function should be accomplished principally by the operation of the system itself. Control maintenance policies require procedures, decisions, documentation, and subsequent review by a responsible authorized individual. Disciplinary control tasks, such as supervision and segregation of duties, should ensure that the internal control system is operating as planned.
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