Part III - UNM Finance: Practical Applications

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Standard Accounting Resource Manual (SARM)

MSC 0000 00
1 University of New Mexico
Albuquerque, NM 87131

Journal Voucher Examples

JV-Travel

INADEQUATE:  move plane ticket to correct index

GOOD:  Move S312254 to correct index

BETTER:  Move S312254, United Airlines ticket to correct index

BEST PRACTICE:  Move S312254 United Airlines ticket for Bob Smith, to correct index and account 3820

The very best practice is to properly allocate PCard expenses within the allowable 10 day period, so no Journal Voucher is required.

JV-Food

INADEQUATE:  move Pizza to correct index

GOOD:  Move pizza for student affairs to correct index.

BETTER:  Move pizza for student affairs training session to correct index

BEST PRACTICE:  Move pizza for student affairs training session reimbursed to Joe Smith on I065432 involving the following 6 students(list students) to correct index.

JV-Cost Transfer

INADEQUATE:  Transfer computer

GOOD:  This JV is needed to reclass laptop recorded incorrectly in 523xxx.  Joe Smith, 2-1234

BETTER: This JV is needed to reclass a laptop purchase recorded in index 523xxx to 558xxx.  Purchase authorized originally by Dr. Jones.  S0362901 

BEST PRACTICE:  Originator – Joe Smith 2-1234; Requestor – Glenda Garcia 2-5678, S0362901,5/6/13; Dell Marketing LP, laptop; This JV is needed to reclass a laptop purchase recorded in index 523xxx to 558xxx.  Purchase authorized originally by Dr. Jones.  This could be prevented in the future by verifying the department of the laptop user before the P-card statement is submitted.