Finding and Resolving Payroll Discrepancies

Payroll Tools

When you are researching a discrepancy between what you expected to see in Banner and what is actually posted in Banner in the payroll area, you will use these Banner screens and Payroll reports.

Type	Name	Allows viewing of:
Banner Screen	PHAREDS	Individual Employee Payroll charges by job & index Also allows you to redistribute labor charges. You can also use this screen to see the changes that have been made to an employee’s labor distribution.
MyReports	FNRSLBE	Salary Labor Benefits and Encumbrances This is where original payroll distributions and adjustments can be seen once they have posted.
MyReports	FNRLDST	Labor Distribution Report Provides current and future payroll distribution information. Report can be produced by Organization, Employee or by Index.

Payroll Information

Pay ID

This is an alphanumeric code assigned to each pay period. The first character indicates whether the employee is paid on a bi-weekly (2) or monthly (5) basis. The last two characters signify the actual pay period as specified on the payroll calendar. The payroll calendar can be found at https://payroll.unm.edu/mypay/pay-schedule.html

For example: 2R19 represents regular pay for an hourly employee for the period of work beginning 8/23/14 and ending 9/05/14. 5R8 represents compensation for August 2014 for a salaried employee.

Disposition Codes

Payroll disposition codes indicate the status of payroll postings. For example:

Code	Use
70	Payroll entry posted to Banner Finance
60	Redistribution approved by Central Accounting but not posted to Banner Finance (should post next business day)
48	Pending or Completed PHAREDS transaction

Sequence Numbers

Sequence Numbers are assigned to each payroll process:

Code	Use
0	Original Payroll Distribution
1	Void of original distribution
2	Reposting of Payroll Distribution
3	Void of sequence number 2 distribution
4	Reposting of Payroll Distribution

Earnings Codes

Earnings codes are three digit numeric values that represent the category of earnings which have been paid. Common earnings codes are:

Code	Use
010	Regular Earning
012	Temporary Earnings
022	High School Student
015	Overtime
020	House Staff
024	Regular Earning
025	State Work Study
022	High School Student
027	Federal Work Study
029	Regular Student Earnings
037	Graduate Extra Compensation
038	Graduate Summer Session
170	Annual Leave
180	Sick Leave
200	Extra Compensation
202	Incentive Pay
430	Partial VA Funding
432	Full VA Funding