Department Responsibilities

The Principal Investigator is responsible for the direction and oversight of all activities related to the award. The PI is responsible for the fiscal and administrative management of the award, compliance, personnel, and other related aspects of the project. The PI has primary responsibility for achieving the technical success of the project, while also complying with the financial and administrative policies and regulations associated with the award.

While the PI may have departmental support staff to assist them with the administrative responsibilities required by an award, the Principal Investigator is ultimately responsible for fulfilling these requirements. Principal Investigators and departmental staff work together on proper oversight of the operations of the award supported activities.

PI and Departmental responsibilities Include but not limited to:

Shared Responsibilities

  • Stewardship and Compliance
  • Adhere to sponsor's and organization's policies and procedures
  • Effective management of sponsored funds to maximize research outcomes
  • Direct all technical and administrative activities
  • Review and confirm notice of award and award setup
  • Ensure the accurate and timely submission of all required reports throughout the life of the award
  • Expenditures Charged Comply with Agency Approved Budget


PI Responsibilities

  • Overall project management and leadership
  • Proposal preparation and submission
  • Technical Conduct & status reports
  • Monitor subrecipient and consultant activity, including review and approval of invoices
  • Responsible for equipment purchased with federal money
  • Certify budget statements at the end of the award
  • Complete salary planning and distribution
  • Complete effort reporting
  • Certify effort by the required deadline
  • Manage research staff, including co-investigators, post-doctoral trainees, fellows, students, technicians and lab managers
  • Confirm that all periodic and final technical and invention reports are submitted


Department Responsibilities

  • Prepare the Award Budget Sheet
  • Review and approve any revisions to project scope that may require approval from sponsor
  • Prepare any Internal Budget Revisions
  • Prepare department reconciliations timely for the use of final invoicing and closeout of an award
  • Review changes in effort or other activities that may require prior approval from sponsor
  • Monitor expenditures regularly to ensure that funds are managed in compliance with sponsor terms and conditions of award
  • Review and approve all project expenses to ensure completion and compliance, including financial reports, final invoices, program income, meeting cost share commitments and review and subrecipient performance and data
  • Oversee completion of closeout documentation and ensure that all reporting requirements are met
  • Prepare Large Balance Questionnaire for closeout purposes
  • Prepare carryforward requirements