Finding and Resolving Other Expense Discrepancies
Other Expenses Tools
When you are researching a discrepancy between what you expected to see in Banner and what is actually posted in Banner in any expense area other than payroll, you can use these Banner screens and MyReports reports.
| Type | Name | Allows Viewing of |
|---|---|---|
| Banner Screen | FGIDOCR | Posted documents (JV, invoice, requisition, PO, encumbrance). Provides dates, short description and index information. Use “Options” to access Document text screen (FOATEXT). |
| Banner Screen | FOATEXT | Document text screen (JV, invoice, requisition, PO, encumbrance). Reasoning behind posted document. |
| Banner Screen | FOIAPPH | Approval history for pending and posted items. Includes information on JVs, DPI invoices, requisitions, POs, and encumbrances |
| Banner Screen | FOAAINP | Pending approval(s) for JVs, DPI invoices, and requisitions |
| Banner Screen | FAIINVE | Vendor Information |
| Banner Screen | FOIDOCH | Payment history information for checks, Invoices, Requisitions, Purchase Orders, Encumbrances. Ability to access documents scanned into Xtender |
| Banner Screen | FGIBDST | Budget & actual index summary activity by account code |
| Banner Screen | FGITRND | Account Code Detail Transaction Activity –Fiscal Year |
| Banner Screen | FRIGITD | Grant Inception to Date Summary activity |
| Banner Screen | FRIGTRD | Grant Account Code Detail Transaction Activity – Inception to date |
| MyReports | FOROLDS | Operating Ledger Detail & Summary (Income Stmt) |
| MyReports | FGRSABL | General Ledger Detail & Summary (Balance Sheet) |
| MyReports | FRRGLDS | Grant Ledger Detail & Summary (Grant Balance Sheet) |
Other Expense Information
Other expense items posted to your index that may not belong to your index need to be researched. Any items that belong in another index must be moved to the correct index.
With all expense items you will use a MyReports report to look at the detailed transactions that have posted. For unrestricted and restricted accounts, FOROLDS is generally used. You may also drill down on Banner activity from screens FGIBDST OR FGITRND (unrestricted indices), and FRIGITD (restricted indices).
Transactions Codes
The following table outlines the types of items you may find on your transaction detail report:
| Document Type | Document ID | Type | Rule Class Code |
|---|---|---|---|
| Manual JV | Jxxxxxxx | JV | JE2, etc. |
| Journal Feed Document | Begins with two letters, such as CHxxxxxx | JV | JFD/JFL/JFH |
| PCard Transaction | Sxxxxxxx | INV | IPNI |
| Chrome River Documents | Ixxxxxxx | INV | DP1 |
| Regular Invoice | Ixxxxxxx | INV | INEI |
| Requisition - Reservation | Rxxxxxxx | REQ | REQP |
| Establish Purchase Order | Pxxxxxxx | PO | PORD |
| Purchase Order-Request Liquidation | Pxxxxxxx | PO | POLQ |
