What do you need to know to Reconcile an Index?

How to get the Source Documents

  1. You need to know who is producing the internal documents [DPIs, etc.] that result in charges to your index.
    1. You need to get copies, or you can’t reconcile.  If this process is new to your area no one may know you need the copies.  You have to find the correct people and let them know.
    2. You need copies of all P-Card documents that are expensed to your index.
  1. You need to know how to run bills that are available to you, such as ITS Communication Network Services (internal telephone bills).
    1. All charges should have documentation.  If you do not have records in your files, you will need to track it down in order to determine if it has been recorded in the correct index.

What Banner Reports you will use, and how to get them

  1. For restricted or unrestricted indices, you can use MyReports report FOROLDS. Run after month end close.  See the Financial Services Resources website http://fssc.unm.edu/ for the monthly schedule.
  2. Banner reports are found in MyReports.  Sign in through My UNM, the Employee Life tab.
  3. You need to know the names of the people who should have salary charged to your index, and what the amount or percentage is.

How to get Payroll Information

  1. Your administrator or the Principal Investigator should be able to give you this information. 
  2. You need to know how to get the basic Salary Report [FNRSLBE], by index, and by person within each index.  Each department should have a person authorized to view payroll reports. MyReports report FNRLDST will show you all indices for an employee or an organization code.

How to get Revenue Information

  1. Discuss this with your administrator.  You must have this information to reconcile these accounts.
  2. Some accounts that you may not be responsible for reconciling include Banner Tax, some revenue accounts, and F&A.  These should be looked at each month to ensure that the amount is reasonable and valid.

What Accounts are Someone Else’s Responsibility

  1. Some accounts that you may not be responsible for reconciling include Banner Tax, some revenue accounts, and F&A.  These should be looked at each month to ensure that the amount is reasonable and valid.