Part III - UNM Finance: Practical Applications

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Standard Accounting Resource Manual (SARM)

MSC 0000 00
1 University of New Mexico
Albuquerque, NM 87131

Receiving Documents

When you receive goods in your department on a regular purchase order, you will create a receiving document in Banner. NOTE: The Standard Operating Procedure (SOP) for using the Receiving Goods Form is available at http://my.unm.edu. Click on Finance Job Aids and End User Standard Operating Procedures.

Departments create Banner receiving documents for goods which automatically go through a 3-way ‘match’ process.

To access the Receiving Goods Form, enter Banner form FPARCVD in the Direct Access field.

At Receiver Document Code enter NEXT.

Perform a Next Block.

Click on the Search button for the Receiving Method field. From the pop up list, click on PARC Parcel Post; click the OK button.

Perform a Next Block.

Enter the Vendor’s Packing Slip number. Enter the Vendor’s Invoice number.

Perform a Next Block.

Enter your Banner Regular PO number.

Tab. Notice the Buyer Name, Vendor Code, and Vendor Name automatically populate from the Banner PO number entered. Verify the Vendor Name is displayed and the correct PO number has been entered. Notice the message in the status bar.

From the menu bar, click on Options and then click on Select Purchase Order Items. This opens the Receiving Goods PO Item Selection Form FPCRCVP %7e only accessible from within the Receiving Goods Form. This allows you to review the commodities and quantities ordered and note any quantities that have already been accepted (received) on the Banner Regular PO as compared to the Vendor’s packing slip/sales order/invoice.

Perform a Next Block.

Place a checkmark in the Add checkbox next to each of the commodities (eg: index dividers, page markers, and notebooks)received.

Save. Notice the message in the status bar.

Click on Exit and click on YES to close the form. This closes the selection form and returns to the Receiving Goods Form.

Perform a Next Block. This opens the Commodity window of the form.

Tab to the Quantity Current –Received field of the displayed commodity (eg: index dividers) and enter the correct quantity received.

Tab twice and notice that the U/M (unit of measure) field automatically populates with the unit of measure for the displayed commodity.

Perform a Next Record. This causes the next commodity on the receiving document to be displayed (eg: page markers).

Tab to the Quantity Current –Received field of the displayed commodity (eg: page markers) and enter the quantity received.

Tab twice and notice that the U/M (unit of measure) field automatically populates with the unit of measure for the displayed commodity.

Perform a Next Record. This causes the next commodity on the receiving document to be displayed.

Tab to the Quantity Current –Received field of the displayed commodity (eg: notebook) and enter the quantity received.

Tab twice and notice that the U/M (unit of measure) field automatically populates with the unit of measure for the displayed commodity.

Perform a Next Block. This opens the Completion window of the form.

Click on Complete.

Write down your Banner Receiver number, which is displayed in the status bar. Banner Receiver numbers begin with “Y”.

Exit the form.