Part III - UNM Finance: Practical Applications

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Standard Accounting Resource Manual (SARM)

MSC 0000 00
1 University of New Mexico
Albuquerque, NM 87131

Is the Expense Excludable?

The University is required to separately track “F&A Excludable” expenses for accounting purposes.  Facilities and Administrative expenses are those expenses that, while allowed by UNM Policy, are not allowed as an expense when UNM calculates Federal F&A rates every 4 years.  UNM must segregate these expenses so they can be removed from the F&A calculations when this rate is calculated.

Expenditures that are allowable by UNM Policy but are solely promotional are F&A Excludable. [See Federal Circular A-21 for a more detailed explanation.]  If you are unsure whether an expenditure is F&A Excludable, call your accountant or fiscal monitor and ask.  Below are F&A Excludable accounts and their use.



31B0-Food F&A Excludable

Alcoholic beverages.  Food expenses for entertaining, fund raising, and marketing.  Student Activities and Alumni Expenses.

37Y0-Supply Costs F&A Excludable

Supplies used for promotional activities.

39Y0-Travel F&A Excludable

Travel associated with lobbying, entertainment.

6350-Promotional Exp F&A Excludable Gen

Promotional items, gifts, and the costs of advertising and public relations designed solely to promote the University.

69Y0-Professional Service F&A Excludable

Services purchased for F&A excludable activities or items.