Part III - UNM Finance: Practical Applications

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Standard Accounting Resource Manual (SARM)

MSC 0000 00
1 University of New Mexico
Albuquerque, NM 87131

Creating Journal Vouchers

Journal Vouchers (JVs) are documents that are created in Banner to move a Revenue or Expense amount to a different place than where it was originally posted. JVs can be used to allocate income, correct expense that was incorrectly applied to an index or account, or correct information applied by FUPLOAD.

Banner offers three forms that can be used to create JVs: FGAJVCD, FGAJVCM, and FGAJVCQ.

Each is slightly different, but accomplishes the same job. You may select any when processing a JV. The first and last forms listed above have an opening screen that records the document number, transaction date, document total and allows document text entry. A Next Block then brings up the entry screen. Examples of the entry screen for each form follow:

FGAJVDC

FGAJVDC

FGAJVCM

FGAJVCM

The FGAJVCM form is useful when entering long JVs. You can see and enter the information for multiple lines, quickly.

FGAJVCQ

FGAJVCQ

The FGAJVCQ form is a quick form to use for short JVs.