Part III - UNM Finance: Practical Applications

SARM Site Search


Standard Accounting Resource Manual (SARM)

MSC 0000 00
1 University of New Mexico
Albuquerque, NM 87131

Finding and Resolving Other Expense Discrepancies

Other Expenses Tools 

When you are researching a discrepancy between what you expected to see in Banner and what is actually posted in Banner in any expense area other than payroll, you can use these Banner screens and MyReports reports.

Type Name Allows Viewing of
Banner Screen FGIDOCR Posted documents (JV, invoice, requisition, PO, encumbrance). Provides dates, short description and index information. Use “Options” to access Document text screen (FOATEXT).
Banner Screen FOATEXT Document text screen (JV, invoice, requisition, PO, encumbrance). Reasoning behind posted document.
Banner Screen FOIAPPH Approval history for pending and posted items. Includes information on JVs, DPI invoices, requisitions, POs, and encumbrances
Banner Screen FOAAINP Pending approval(s) for JVs, DPI invoices, and requisitions
Banner Screen FAIINVE Vendor Information
Banner Screen FOIDOCH Payment history information for checks, Invoices, Requisitions, Purchase Orders, Encumbrances. Ability to access documents scanned into Xtender
Banner Screen FGIBDST Budget & actual index summary activity by account code
Banner Screen FGITRND Account Code Detail Transaction Activity –Fiscal Year
Banner Screen FRIGITD Grant Inception to Date Summary activity
Banner Screen FRIGTRD Grant Account Code Detail Transaction Activity – Inception to date
MyReports FOROLDS Operating Ledger Detail & Summary (Income Stmt)
MyReports FGRSABL General Ledger Detail & Summary (Balance Sheet)
MyReports FRRGLDS Grant Ledger Detail & Summary (Grant Balance Sheet)

Other Expense Information

Other expense items posted to your index that may not belong to your index need to be researched. Any items that belong in another index must be moved to the correct index.

With all expense items you will use a MyReports report to look at the detailed transactions that have posted. For unrestricted and restricted accounts, FOROLDS is generally used. You may also drill down on Banner activity from screens FGIBDST OR FGITRND (unrestricted indices), and FRIGITD (restricted indices).

Transactions Codes

The following table outlines the types of items you may find on your transaction detail report:

Document Type Document ID Type Rule Class Code
Manual JV Jxxxxxxx JV JE2, etc.
Journal Feed Document Begins with two letters, such as CHxxxxxx JV JFD/JFL/JFH
PCard Transaction Sxxxxxxx INV IPNI
Chrome River Documents Ixxxxxxx INV DP1
Regular Invoice   Ixxxxxxx INV INEI
Requisition - Reservation Rxxxxxxx REQ REQP
Establish Purchase Order Pxxxxxxx PO PORD
Purchase Order-Request Liquidation Pxxxxxxx PO POLQ