Part III - UNM Finance: Practical Applications

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Standard Accounting Resource Manual (SARM)

MSC 0000 00
1 University of New Mexico
Albuquerque, NM 87131

Finding and Resolving Payroll Discrepancies

Payroll Tools

When you are researching a discrepancy between what you expected to see in Banner and what is actually posted in Banner in the payroll area, you will use these Banner screens and Payroll reports.

 

Type

Name

Allows viewing of:

Banner Screen

PHAREDS

Individual Employee Payroll charges by job & index

 

Also allows you to redistribute labor charges.  You can also use this screen to see the changes that have been made to an employee’s labor distribution.

 

MyReports

FNRSLBE

Salary Labor Benefits and Encumbrances

 

This is where original payroll distributions and adjustments can be seen once they have posted. 

 

MyReports

FNRLDST

Labor Distribution Report

 

Provides current and future payroll distribution information.  Report can be produced by Organization, Employee or by Index. 

 

ePrint

PZRORGH

Contact personnel for each hiring organization.

 

Payroll Information

Pay ID

This is an alphanumeric code assigned to each pay period. The first character indicates whether the employee is paid on a bi-weekly (2) or monthly (5) basis.   The last two characters signify the actual pay period as specified on the payroll calendar.  The payroll calendar can be found at

http://payroll.unm.edu/pay-schedules.html

For example: 2R19 represents regular pay for an hourly employee for the period of work beginning 8/23/14 and ending 9/05/14.  5R8 represents compensation for August 2014 for a salaried employee.

Disposition Codes

Payroll disposition codes indicate the status of payroll postings.  For example:

Code

Use

70

Payroll entry posted to Banner Finance

60

Redistribution approved by Central Accounting but not posted to Banner Finance (should post next business day)

48

Pending or Completed PHAREDS transaction

Sequence Numbers

Sequence Numbers are assigned to each payroll process:

Code

Use

0

Original Payroll Distribution

1

Void of original distribution

2

Reposting of Payroll Distribution

3

Void of sequence number 2  distribution

4

Reposting of Payroll Distribution

 

Earnings Codes

Earnings codes are three digit numeric values that represent the category of earnings which have been paid.  Common earnings codes are:

Code

Description

010

Regular Earning

012

Temporary Earnings

022

High School Student

015

Overtime

020

House Staff

024

Stipends

025

State Work Study

027

Federal Work Study

029

Regular Student Earnings

037

Graduate Extra Compensation

038

Graduate Summer Session

170

Annual Leave

180

Sick Leave

200

Extra Compensation

202

Incentive Pay

430

Partial VA Funding

432

Full VA Funding