Part III - UNM Finance: Practical Applications

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Standard Accounting Resource Manual (SARM)

MSC 0000 00
1 University of New Mexico
Albuquerque, NM 87131

Document Collection Systems

Binders.  Put all the information concerning a given contract or grant in a binder with tabs dividing the material into sections such as Correspondence, Grant Documents (award document,  index notification, cost share documentation,  F&A split) agreements, Cost Categories (salaries, supplies, travel, subcontracts, equipment, etc.).

Accordion Folders.  Same as above, but use less expensive folders.  The categories into which the material is divided generally depends on the contract or grant involved for any document collection system.  For instance, if sub awardees are involved, a sub awardee section is included.  If cost share is involved, a cost share section is included.

Manila folders.  Same as above, but using manila folders and kept in a filing cabinet drawer.