Part III - UNM Finance: Practical Applications

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Standard Accounting Resource Manual (SARM)

MSC 0000 00
1 University of New Mexico
Albuquerque, NM 87131

Appendix 2-Department Closeout Checklist

Grant/Contract_____________     Principal Investigator ___________________

Fund ____________________      Dept. Closer ____________________________

Index ____________________     Completed (sign & date) _________________

End Date _________________     Reviewed (sign & date) ________________________

Initial When Completed

Date  When Completed



Is the Grant or contract closing?

Is the Fund closing?

If the fund (but not the grant or contract) is closing, is the new fund/index  set up?

All recurring charges are moved off the grant/contract with the correct effective date (including Telecom/ITS).

All expenses are correct grant/contract charges.  Any incorrect charges have been moved off.

No correct grant/contract charges are missing.  Any missing charges have been moved into the correct grant fund.

All encumbrances are at zero.

The PI has confirmed that all Progress reports have been turned in.

All other required documents have been completed (list under comments).

The Reconcilement Form has been completed and sent to Contract and Grant Accounting Office. 

(HSC only) direct expenses match Banner direct expenses.

Confirm the grant/contract or fund has been closed by the Core Office.